Terms & Conditions

The need-to-know guide

Clear, fair and friendly terms for working together.

01 // Getting started

Quotation & getting started

Once you have accepted our quotation, we will schedule a kick-off meeting to go over all the details and make sure we both understand what is expected from each other.
From this, we will create a Statement of Work (SOW) outlining everything agreed.
Please read it thoroughly, sign, and return it. We will not be able to start work until this is completed, so we are both on the same page from day one.

02 // Booking & payment

To confirm your project, we usually require a 40% deposit upfront. This helps us secure crew, locations, and resources.
The remaining balance is due within 30 days of invoicing, unless otherwise agreed.
All prices are subject to VAT at the standard rate, detailed on your invoice.
Late payments may incur a small interest charge, because we have bills to pay too.

03 // Cancellation

If you need to cancel, please let us know as soon as possible.
Cancellations made less than 24 hours before a shoot may incur a 100% fee, at our discretion.
We are always happy to discuss rescheduling, but any additional costs (for example crew or location fees) will need to be covered.

04 // Amends

If amends to the original brief are needed, we are happy to discuss extra fees and re-quote if necessary. We will reissue a Statement of Work and work to the new one.
If costs change due to locations, props or other unexpected factors, we will keep you fully updated.
Every project includes two rounds of reasonable amends, meaning tweaks and refinements rather than a whole new video.
Need more than that? Extra amends are charged at an hourly rate.
If we have made a mistake, we will fix it for free, because that is only fair.

05 // Legal

If you provide any copyrighted material (music, images, video clips, logos and so on), you must ensure you have the necessary permissions or licences for us to use them in your project.
If a copyright claim arises over material you supplied, you will be responsible for any legal costs or claims made against us, so let us double-check everything upfront.
If you are providing the filming location, it is your responsibility to secure the right permits, licences and permissions.
If people are being filmed, please make sure they know and give consent. For anyone under 18, parental or guardian permission is required.

06 // Data

Your footage is stored securely on a fully raided server and a backup hard drive in a safe.
Want cloud backup? We offer this for a set fee per project. If you do not opt for this, your footage will not be uploaded to the cloud.
While we take every precaution, in extreme circumstances (fire, flood and so on) we cannot guarantee your footage will survive, though we hope this never happens.
If you would like us to store your footage indefinitely, we offer a flat fee. We transfer your footage onto a portable hard drive, remove it from our main system and keep it safely archived for future use.

07 // Usage

Once your invoice is fully paid, you have the rights to use the final edited video as agreed. You can share, publish and distribute the finished product however you like.
The raw, unedited footage remains the copyright of Method in Motion. These are our magic ingredients, the building blocks that make your final film what it is. We do not typically hand these over.
If you do need access to the raw footage, let us chat at project inception. If we agree to provide it, there will be an additional fee reflecting the value of our work.
We love sharing the films we create. Unless you tell us otherwise, we may use parts of your final video on our website or social media to showcase what we do.

08 // Liability

We take every care with your project, but we cannot be responsible for unexpected problems such as power cuts, venue cancellations or acts of God.
If something goes wrong that is our fault, we will do everything we can to fix it.
If we are unable to deliver for reasons beyond our control, liability is limited to the amount you have paid us, and we will do everything possible to make things right.

09 // Health & safety

We follow strict safety guidelines, and if a shoot location is unsafe we reserve the right to stop filming.
If you are providing the location or arranging participants, you are responsible for ensuring it is safe and that permissions are in place.

10 // The final bits

Any disputes will be handled amicably; we prefer a cuppa and a chat to legal drama.
These terms are governed by UK law.
We are always happy to discuss special requests, just ask.

Thank you for choosing Method in Motion.

We cannot wait to create something amazing with you.